Overview
The Pitch Tracker is your comprehensive tool for managing every opportunity to publish or promote your board game. Whether you're pitching to publishers, exploring partnerships, or collaborating with creators, this feature helps you keep every opportunity organized and actionable.
Getting Started
Accessing the Pitch Tracker
Navigate to your game: Go to your game's main page in your workspace
Open the Pitches tab: Click on the "Pitches" tab in your game's navigation
View your pitch dashboard: You'll see a table showing all your pitches and a header explaining the feature
Adding Your First Pitch
Step 1: Open the Add Pitch Dialog
Click the "Log New Pitch" button in the top-right corner of the pitches table
A dialog will open with fields to capture all the details about your pitch opportunity
Step 2: Fill in the Pitch Details
Publisher/Company Name (Required)
Enter the name of the publisher, company, or organization you're pitching to
This could be a traditional board game publisher, a digital platform, or any potential partner
Date Pitched (Required)
Select the date when you first contacted or pitched to this organization
Use today's date if you're about to make the initial contact
Pitched How/Where?
Describe the method and context of your pitch
Examples: "Email to [email protected]", "In-person at Gen Con", "LinkedIn message", "Cold call to acquisitions team"
Point of Contact
Enter the name of the specific person you're working with
Examples: "John Smith - Acquisitions Manager", "Sarah Johnson - Creative Director"
Status (Required)
Select the current status of your pitch from the dropdown menu
Choose the status that best reflects where you are in the process
Last Interaction (Optional)
Record the date of your most recent communication with this contact
Leave blank if you haven't had any follow-up interactions yet
Notes
Add any additional context, observations, or important details
Examples: "They seemed interested in the theme", "Asked for more information about mechanics", "Follow up in 2 weeks"
Step 3: Save Your Pitch
Click "Log Pitch" to save your pitch entry
Your new pitch will appear in the table immediately
Understanding Pitch Statuses
The Pitch Tracker includes 12 different statuses to help you track your progress:
Initial Contact Statuses
Haven't pitched yet: You're planning to contact them but haven't made initial contact
Pitched, waiting to hear back: You've made initial contact and are awaiting a response
Video/Media Review Statuses
Video requested: They've asked to see a video of your game
Video under review: They're currently reviewing your video submission
Prototype Review Statuses
Physical prototype requested: They want to see a physical copy of your game
Physical prototype under review: They're evaluating your physical prototype
Playtesting Statuses
Playtest requested: They want to conduct playtesting of your game
Playtested, waiting to hear back: Playtesting is complete and you're awaiting feedback
Final Decision Statuses
Want to license: They've expressed interest in licensing your game
Licensed: Your game has been successfully licensed
Pass: They've declined to move forward with your game
Never got back to me: You haven't received any response despite follow-up attempts
Managing Your Pitches
Editing Pitch Information
Quick Inline Editing
Click directly on any field in the table to edit it
For text fields: Click the text and start typing
For dates: Click the date to open a date picker
For status: Click the status badge to open a status selection dialog
Press Enter or click outside the field to save changes
Full Edit Mode
Click the three-dot menu (⋮) next to any pitch
Select "Edit" to open the full edit dialog
Make your changes and click "Save"
Updating Pitch Status
Quick Status Update
Click on the status badge in the table
A dialog will open showing all available statuses
Click on the new status to update it immediately
Status Update via Edit
Open the edit dialog for the pitch
Use the status dropdown to select a new status
Save your changes
Duplicating Pitches
When you want to pitch the same game to multiple publishers:
Click the three-dot menu (⋮) next to the pitch you want to duplicate
Select "Duplicate"
A new pitch will be created with the same details
Edit the new pitch to update the publisher, contact, and other specific details
Deleting Pitches
To remove a pitch from your tracker:
Click the three-dot menu (⋮) next to the pitch
Select "Delete"
Confirm the deletion in the dialog that appears
Best Practices for Using the Pitch Tracker
Regular Updates
Update statuses promptly: Change the status as soon as you receive new information
Record all interactions: Use the notes field to document every conversation or email
Set follow-up reminders: Use the last interaction date to track when you should follow up
Detailed Documentation
Be specific in notes: Include key points from conversations, feedback received, and next steps
Track contact preferences: Note how each contact prefers to communicate
Document timelines: Record when they said they'd get back to you
Organization Tips
Use consistent naming: Keep publisher names consistent across all your pitches
Regular reviews: Periodically review your pitches to identify which need follow-up
Learn from patterns: Use the tracker to identify which approaches work best for your game
Advanced Features
Filtering and Searching
Use the search functionality to quickly find specific pitches
Filter by status to focus on pitches in a particular stage
Export and Reporting
Your pitch data can be exported for reporting and analysis
Use this data to track your success rates and identify improvement opportunities
Collaboration
Team members with appropriate permissions can view and update pitch information
This ensures everyone on your team has visibility into your publishing efforts
Troubleshooting
Common Issues
Can't edit a field?
Make sure you have the necessary permissions for the game
Try refreshing the page if the interface seems unresponsive
Status not updating?
Click directly on the status badge to open the status selection dialog
If that doesn't work, use the edit dialog to change the status
Lost your changes?
The system auto-saves as you type, but if you accidentally close the browser, check if your changes were saved
If not, you may need to re-enter the information
Getting Help
If you encounter technical issues, contact [email protected]
For questions about using the feature effectively, refer to this documentation or reach out to your team
Success Tips
Start early: Begin tracking pitches as soon as you start contacting publishers
Be consistent: Use the same level of detail for all your pitches
Follow up systematically: Use the last interaction date to ensure you don't let opportunities slip
Learn and adapt: Use the data you collect to improve your pitching strategy
Stay organized: Regular maintenance of your pitch tracker will pay off in the long run
The Pitch Tracker is designed to be your central hub for managing all publishing opportunities. By using it consistently and keeping it updated, you'll have a clear picture of your game's journey toward publication and be able to make informed decisions about your next steps.