When you want to share a whiteboard with someone who isn't in your team, a publisher, a freelancer evaluating the work, a feedback giver, you have two paths: a live read-only link, or a file export.

What this page helps you do

Share a live read-only link to a whiteboard.
Export a page or frame to PDF or PNG.
Pick the right approach for your audience.

Read-only share link

A read-only link lets someone open the whiteboard in their browser and see the live canvas, including changes you make in real time, without needing a Boardssey account.

To share:

Open the whiteboard.
Click Share (often top right).
Toggle on Public link (or similar). Boardssey generates a URL.
Copy the URL and send it.

Anyone with the link can view; nobody can edit. The viewer sees:

All pages and their contents.
Live cursors of editors.
Changes as they happen.

Stop sharing by toggling the public link off. The URL stops working immediately.

For ongoing collaboration with edit access, invite the person into your team workspace as a Member or Collaborator instead, see Inviting and managing team members.

Export to PDF

PDF export is the right choice for:

A clean snapshot you can email.
A reference document that won't change.
Something the recipient can print.

To export:

In the whiteboard, click Export in the toolbar or ⋯ menu.
Pick PDF.
Choose what to export: Current page: just the page you're on. All pages: every page as multi-page PDF. Selected items: only the items you have selected. Selected frame: the contents of one frame.
Pick a paper size (A4, US Letter, custom).
Click Export. The PDF downloads.

Exports render at print quality. Check the PDF before sending to publishers; very heavy boards (lots of images) take longer to render.

Export to PNG

PNG is right for:

Embedding in a doc or presentation.
Sharing a single visual on social media.
A quick screenshot-style snapshot.

To export:

Click Export → PNG.
Pick what to export (same options as PDF).
Pick the resolution (1×, 2×, or 4×, higher is sharper but bigger file).
Click Export. The PNG downloads.

Use 2× or 4× for anything going to print or to a Retina screen.

Exporting a single frame

If you've organized the whiteboard with frames (see Pages and frames), you can export just one frame's contents, useful for sharing one specific block of the board without the surrounding noise.

Select the frame, then export with the Selected frame option.

Read-only link vs export, picking which

Use case	Link or export?
Publisher reviewing a moodboard, will discuss live	Link, they see updates as you make them.
Sending a snapshot to a freelancer who's offline	Export, they have a file to keep.
Embedding in a pitch deck	Export, PNGs are lighter than embedded URLs.
Live video call with the whole board on screen	Link, they follow along live.
Final handoff of approved design	Export, preserves the version they approved.

You can do both for the same board if it helps.

Tips & common questions

My PDF export is huge / slow to render. Image-heavy boards make big PDFs. If size matters, export to PNG at 1× or split the board into multiple pages and export each separately.

Can I password-protect the share link? Not today. The link is unguessable but anyone with it can view. If you need stricter control, invite the recipient into your team workspace where they sign in.

The PNG is blurry on print. Export at 4× and re-print. Or use PDF, which is vector where possible.

Can the recipient leave comments on the shared link? Read-only viewers can't add to the whiteboard. For collaborative feedback, invite them as a Collaborator on the team, see Inviting and managing team members.

I exported and then the whiteboard changed, does my export update? No. The exported file is a snapshot at the moment you exported. Re-export to get a fresh version.