Inviting and Managing Team Members: How to Collaborate

You might be designing solo right now. But most games benefit from more eyes and hands.

Boardssey makes it easy to bring people into your game without paying extra per person.

This is important: Inviting people doesn't cost extra.

One designer: $5/month (or your plan price) Three team members: Still $5/month (or your plan price) Ten team members: Still the same price

Your monthly bill stays identical regardless of how many people you invite.

Go to: Games in the left menu.

Find: The game you want to invite people to.

Click: On that game.

You're now in Game Center.

Look at: The right side of your screen.

Find: A button that says Permissions or has a settings/lock icon.

Click it.

A panel opens showing your game's access settings.

In the Permissions panel, find: A button or link that says Invite, Add Member, + Add Person, or Invite Team Member.

Click it.

A text box appears asking for an email address.

What to do: Type the email address of the person you want to invite.

Example: [email protected]

Or: [email protected]

If inviting multiple people: Some systems let you type multiple emails separated by commas. Check if that's an option.

Before you send the invite, you might see options for what they can do:

What permission level to choose:

Choose Viewer if: They just need to see your game. Maybe a publisher checking on your progress. They can't change anything, but they can see everything.

Choose Collaborator if: They need to edit and contribute. An artist, co-designer, or playtest coordinator. They can make changes but can't invite others.

Choose Editor if: They need full control. A core team member who will make decisions and invite others as needed.

Choose Admin if: They're a co-owner of the game. Rare, but useful if you have a true co-designer.

Look for: A button that says Send, Invite, Add, or Create Invite.

Click it.

Boardssey sends an email to their address.

What happens next:

They receive an email that says something like: "You've been invited to collaborate on [Game Name] in Boardssey"

They click: The link in the email.

They see: An option to accept or decline.

If they accept: They're added to your game. They now see it in their Games list.

If they decline: Nothing happens. They're not added.

If they're new to Boardssey: They might need to create an account first. The email walks them through it.

Once they accept, they can:

If Viewer permission:

If Collaborator or Editor permission:

If Admin permission:

You want to see who's invited to your game.

Click: Permissions again (right side of screen).

You see: A list of everyone who has access to this game.

You see each person and their permission level:

If you need to change what someone can do:

Find: Their name in the list.

Look for: A dropdown menu or edit icon next to their name.

Click: The permission level.

Select: The new permission you want to give them.

Example: You invited Sarah as a Viewer but now she needs to edit. Change her to Collaborator.

If someone should no longer have access:

Find: Their name in the list.

Look for: An X icon, delete button, or remove option.

Click: To remove them.

What happens: They can no longer see this game. They get no notification (unless you tell them separately).

Your team member can change:

Your team member cannot:

All changes happen in real-time.

Your team member edits the rules. You see the updated rules instantly. No refresh needed. No "sync" button. Just instant updates.

You can also see who made changes. If you look at the edit history, you can see "Sarah edited this on March 15" or "Mark added this image on March 10."

What you do: Invite your artist as a Collaborator.

What they do:

What you do:

Result: Professional-looking game without email exchanges.

What you do: Invite them as Editor or Admin.

What they do:

What you do:

Result: Truly collaborative design process.

What you do: Invite the publisher as a Viewer.

What they see:

What they can't see or do:

Result: Publisher can monitor progress without interfering.

What you do: Invite your playtest coordinator as a Collaborator.

What they do:

What you do:

Result: You focus on design. They focus on organization.

Before inviting someone, decide: Do they need to edit or just view?

A playtest group? Probably Viewers. A co-designer? Probably Editor. An artist? Probably Collaborator (they upload but don't change design decisions).

Instead of emailing back and forth, use the Notes section.

You write: "Consider adding a solo mode—Sarah suggested this"

Your team sees it immediately in Boardssey.

They respond: "Love this idea. Let's test it in v3"

Everything stays connected to the game, not scattered in emails.

When inviting someone, tell them what you need.

Email them: "Hi Sarah, I've invited you to Dobro in Boardssey. I'd love you to review the component art and suggest improvements. Focus on clarity and color balance. Thanks!"

They know exactly what to look at and what to do.

Even though everyone can see changes in real-time, schedule occasional check-ins.

Weekly call, Slack message, or video chat.

"What do you think of the changes? Anything confusing? Any ideas?"

Real-time updates don't replace communication.

When your team makes a major update, create a new version.

Instead of "We kind of changed things," you have "v2.0: Updated art and component size per artist feedback."

This creates clarity about what changed and when.

Q: Can I invite someone who doesn't have a Boardssey account?

A: Yes. They get an email invitation. They click the link, create a Boardssey account if needed, and accept. Easy.

Q: Can I invite the same person to multiple games?

A: Yes. Invite them to each game separately. They'll see all the games they're invited to in their Games list.

Q: What if I change my mind and want to remove someone?

A: Go to Permissions, find their name, and remove them. They lose access immediately. If you want to re-invite them later, you can.

Q: Can someone I invite turn their permission level up on their own?

A: No. Only you (as Admin/Owner) can change permission levels. They can't give themselves more power.

Q: What if my team member leaves the team? Do I lose their work?

A: No. Everything they created stays in your game. Their uploads, notes, edits—all still there. You just remove them from the permission list so they can't access it anymore.

Q: Can multiple people edit the game at the same time?

A: Yes. If Sarah is editing the rules and Mark uploads a new image at the same time, both changes go through. Boardssey handles simultaneous edits.

Q: What if there's a conflict? Two people changed the same thing?

A: In most cases, the last person to save wins. For important changes, use the Notes section to discuss before making edits.

Start solo: One designer, organize your game, test it yourself.

Add a playtest coordinator: Someone to manage playtests and feedback (around your 2nd or 3rd playtest).

Add an artist: Once your game concept is solid and you need better visuals (for pitches or publishers).

Add a co-designer: If you want another creative mind involved or need another perspective.

Add a publisher: If you're being considered for publication, they might want access.

Add collaborators as needed: Freelancers, specialists, advisors—bring them in when it makes sense.

You now know how to bring your team into Boardssey.

No per-person costs. No complicated setup. Just invites and permissions.

Great games are rarely made in isolation. Bring in your team. Your game will be better for it.