Invoice & PO Generator
Create invoices and purchase orders, save them for later, and attach them to your games.
Last reviewed October 11, 2026
The Invoice & PO Generator produces clean, branded invoices and purchase orders as PDFs. Use it when you freelance, commission art, order prototypes from a manufacturer, or sell games at conventions and need a paper trail.
It is not full accounting software. Track payments in your accounting tool; use Boardssey to produce the documents and keep them next to the game they belong to.
What this page helps you do
- Switch between an invoice and a purchase order with one click.
- Fill in the parties, line items, tax, discount and shipping.
- Pick one of eight templates and export a vector PDF (Letter or A4).
- Save documents, reopen them later, duplicate last week's invoice.
- Attach invoices and POs to a game and see them in the game's Invoices & POs tab.
Open the tool
Tools → Pre-production → Invoice & PO Generator.
From a game page, the Invoices & POs tab has New invoice and New purchase order buttons that open the tool with the game already linked.
Invoice or purchase order?
At the top of the Document section, choose Invoice or Purchase order. The labels on the document change with it:
| Invoice | Purchase order | |
|---|---|---|
| Parties | From / Bill To | Buyer / Vendor (+ Ship To) |
| Second date | Due date | Expected delivery |
| Reference | Client PO reference | Quote or requisition reference |
| Terms | Payment terms + payment details | Terms & conditions + shipping method |
A purchase order ships to the buyer address by default. Turn off Ship to the buyer address to enter a different recipient (a warehouse or a fulfilment partner, for example).
Fill in the basics
- Number: the tool suggests the next number based on your last saved document of the same kind (INV-007 follows INV-006). Override it any time.
- Issue date and due date (or expected delivery).
- Your business: name, logo, address, phone, email and tax ID. These are remembered and carried over to every new document.
- Bill to / Vendor: the other party, with an optional tax ID.
- Linked game: pick a game to file the document under it.
Logo
Upload a PNG, JPG, GIF, WebP or SVG. Every logo is converted to a print resolution image on your device, so what you see in the preview is exactly what lands in the PDF. Use the team logo grabs the picture from your team settings.
Line items and totals
Each line has a description, quantity and unit price; the amount and all totals calculate automatically. Reorder lines with the arrows.
Under the lines you can add:
- Tax rate and tax label (VAT, GST, sales tax). Boardssey does not compute tax rules for you; enter the rate.
- Discount, as a percentage or a fixed amount, applied before tax.
- Shipping / handling, added after tax.
Notes, terms and payment details
- Payment terms ("Net 30") or, for a PO, Terms & conditions.
- Payment details (invoices only): bank account, PIX key, PayPal address. Printed under the totals so the client knows how to pay.
- Notes and a footer line that repeats on every page.
Appearance
- Template: Modern, Minimal, Bold, Elegant, Classic, Stripe, Ledger or Split. The tiles preview each template with your colors and logo.
- Page size: Letter or A4.
- Currency: pick a preset (USD, EUR, BRL, JPY and more) or type a custom symbol, code and position.
- Colors: primary, secondary and accent. They start from your team brand colors; Shuffle colors rotates them.
Long documents flow onto extra pages automatically, with the table header repeated and "Page 2 of 3" in the footer.
Save, reopen and duplicate
Press Save (or Cmd/Ctrl+S). The document is stored with your team and listed under Documents in the page header, where you can search, filter by type, reopen, duplicate or delete it. The preview panel shows whether the open document has unsaved changes.
New starts a fresh invoice or purchase order with your business details, template and colors already filled in. Duplicate current copies the open document with a new number and today's date, which is the quickest way to bill a recurring client.
Each document has a status (draft, sent, paid or fulfilled, void). Paid and void documents get a stamp on the PDF.
Attach documents to a game
Documents saved with a Linked game appear in that game's Invoices & POs tab, with their number, counterparty, date, total and status. From the tab you can change the status or open a document back in the generator. See Invoices and purchase orders on a game.
Export
Download PDF produces a vector PDF: text stays selectable and the logo is
embedded at print resolution. The file is named after the document, for
example invoice-INV-007-Hexcrawl-Games.pdf.
Tips & common questions
Does Boardssey track who paid? Only as far as the status you set on each document. Bookkeeping stays in your accounting tool.
My SVG logo did not show up in the PDF. That was a limitation of the previous version. Logos are now converted on upload; remove and re-add an older logo if it still looks wrong.
Can I use this for retail sales at conventions? Yes for receipts (one invoice per sale). For high-volume retail a proper POS is a better fit.
Can I invoice in Portuguese, German, Japanese...? The document labels follow the language you use Boardssey in. Everything you type is printed as is.
Where did my old draft go? The draft from the previous version is picked up automatically the first time you open the tool. Press Save to keep it as a document.