Pages and Collaborators
Organize the team whiteboard into pages, give each game its own page, and understand what Collaborators see and do.
Last reviewed October 11, 2026
Your team has one whiteboard with up to 100 pages. Pages keep topics apart, give each game its own space, and decide which parts of the board a Collaborator can see. This page covers all of that, plus working on the board together.
What this page helps you do
- Add, rename, reorder and delete pages.
- Give a game its own page that its Collaborators can reach.
- Know exactly what a Collaborator sees and can do.
- Work on the same page with teammates at the same time.
You'll start from the page menu in the top-left corner of the Whiteboard.
Add and manage pages (Admins and Members)
Click the page name in the top-left corner to open the page menu.
- Click Create new page (the + button) to add a page. It appears as "Page 2", "Page 3" and so on.
- Double-click a page name to rename it, or open the page's own menu (the ... button) and click Rename.
- Click Edit to drag pages into a new order, then Done.
- The page's own menu also has Duplicate, Move up, Move down and Delete.
Helpful details
- Key areas: every page shares the same tools, the same access rules and the same live session.
- What you can do: right-click selected shapes and use Move to page to send them to another page, or cut and paste between pages.
- Good to know: deleting a page is permanent for everyone. Rename it "Archive" and move it to the bottom if you only want it out of the way. The board stops at 100 pages; after that the menu says "Max pages reached".
Give a game its own page
A game's whiteboard space is simply a page named exactly like the game.
- Open the game and click the Whiteboard button under its title. The team board opens.
- Add a page and name it with the game's exact title, for example
Castle Project. - Sketch there.
Helpful details
- Key areas: the Whiteboard button opens the board and carries the game's title with it. For a Collaborator who has access to that game, it jumps straight to the matching page.
- What you can do: rename the page and the game together if the title changes; otherwise the link between them is lost.
- Good to know: Boardssey does not create the page for you. If nobody has made a page with the game's name yet, Admins and Members land on their last page; Collaborators see "No pages available".
What Collaborators see and do
A Collaborator is a team role meant for freelancers and outside helpers. On the whiteboard, the page name decides their access.
Helpful details
- Key areas: a Collaborator sees only the pages whose names match a game shared with them on that game's Permissions tab. Everything else on the board is hidden, and the zoom and minimap panel is hidden too.
- What you can do: on a page they can see, Collaborators draw, write, add images and move shapes like anyone else. Their changes are live for the whole team.
- Good to know: Collaborators cannot add, rename, duplicate, delete or reorder pages, and cannot move shapes onto a new page. Their page menu only switches between their pages. To share a page with a Collaborator, share the game: see Sharing access on a game.
Work together live
Everyone who opens the board joins the same live session.
Helpful details
- Key areas: each teammate's cursor shows their first name and the first letter of their last name. Their selections and typing appear as they happen.
- What you can do: open the People menu (the avatars in the top-right corner) and click a teammate to follow them: your view pans and zooms with theirs, which is handy when one person presents. Click again to stop following.
- Good to know: two people editing the same shape at the same moment can see it flicker as the last change wins. Take turns on a single shape; work on different shapes freely. There are no comment threads; use sticky notes, and tell teammates when something is worth a look, because whiteboard changes do not send notifications.
Patterns that work
- One page per active game, named exactly like the game, so its sketches, playtest debriefs and mockups stay together and Collaborators on that game can join.
- A studio scratch page for ideas that do not have a game yet. Cut and paste shapes onto a game's page once the idea grows up.
- A convention or Kickstarter page for booth layouts, schedules and checklists.
- Pre-drawn frames before a debrief ("What worked", "What didn't", "Next experiments") so teammates drop sticky notes into the right box.
Tips & common questions
Can I make a page private to me? No. Admins and Members see every page. Keep private thoughts in the game's Notes instead.
Why can't a Collaborator see my page? Either the page name does not match a game's title exactly, or that game is not shared with them yet. Fix the name, or share the game on its Permissions tab and click Save Permissions.
Can I link from one page to another? Not with a clickable link. Write "see the Castle Project page" in a text box and use the page menu to get there.
How many people can work at once? Small teams work smoothly. For a big workshop, let one person drive and share their screen while a few others add notes.
Someone's cursor shows "Loading..." or an odd name. Names come from each person's profile. Ask them to fill in their first and last name in Settings > My Account.