Inviting people to your team is how Boardssey becomes a collaboration tool. Every plan includes unlimited seats, so you can bring on co-designers, artists, playtesters, and publishers without your bill changing.
This page walks through inviting members, picking the right role, managing pending invites, and removing people when their work with you ends.
What this page helps you do
Invite one person, or several at once, to your team.
Pick the right role for them (Owner / Admin / Member / Collaborator).
See who's pending and resend or cancel invites.
Update someone's role later.
Remove a member cleanly.
Before you start
You need to be an Owner or Admin of the team to manage members.
Inviting more people doesn't cost more, every plan has unlimited seats.
If you're hiring an external artist, freelancer, or consultant for one game, consider Collaborator instead of Member. See Set yourself up for success: collaborator permissions.
1. Open team members
In the sidebar, click your team name (bottom-left), then Settings. Make sure the General tab is selected (URL ends in /home/settings#general).
Click Members to open the members list.
You'll see two sections:
Members: current people in the team, with their role.
Pending invites: people you've invited but haven't accepted yet.
2. Send an invite
Click Invite member. A small dialog appears asking for two things:
Email address: the email of the person you're inviting. Boardssey sends the invitation here. They can use any sign-in method (email, Google, Discord) later, as long as the address matches.
Role: pick from Member or Collaborator. (Admin and Owner are reserved for promotion later, see Roles explained.)
You can paste multiple emails separated by commas to invite several people at once. They'll all get the same role.
Click Send invitations. Each person gets an email with a link to join the team. The link is unique to them and expires in 7 days.
3. While invites are pending
Pending invites show up under Pending invites in the members list. From there you can:
Resend: sends a fresh email if the original got lost in spam.
Cancel: invalidates the invite link. Useful if you sent it to the wrong email.
The person doesn't appear in the Members list until they accept.
If they sign up at boardssey.com using a different email than the one you invited, they won't auto-join. Match the email exactly, or cancel and re-invite to their actual address.
4. After they accept
When someone clicks the email link and signs in (creating an account if they don't have one), they appear in Members with the role you picked. They can start working in the team immediately.
If they're brand-new to Boardssey, send them a quick separate message pointing at Welcome to Boardssey, it'll save them a few rounds of "what is this thing" questions.
5. Change someone's role
In the Members list, click someone's role and pick a new one. The change applies immediately. The person doesn't get a system notification, let them know directly if it matters.
To promote someone to Owner, see Transferring ownership. There can only be one Owner, so this swaps your role with theirs.
6. Remove a member
In the Members list, find the person, click the menu next to their name, and pick Remove. Confirm.
Effects:
They lose access to the team immediately.
Their work stays, games they created, comments they wrote, playtest notes, with their former display name on it.
Their assigned tasks become unassigned. Reassign them as needed.
If they were a Collaborator with per-game grants, those are revoked.
You can re-invite them later if you change your mind. Their old work doesn't re-attach to them automatically; they'd just be a new member from Boardssey's perspective, even if it's the same person.
Tips & common questions
Can a Member invite more people? No. Only Owners and Admins can manage team membership. Use this as a reason to promote a trusted Member to Admin if invites are slowing things down.
Can I invite the same email to two different teams? Yes. The same person can be a member of multiple teams with potentially different roles in each.
Does inviting cost extra? No. Every plan in Boardssey includes unlimited seats. Invite as many people as you need.
What if someone never accepts the invite? The link expires after 7 days. Cancel and re-send when they're ready. There's no penalty for unaccepted invites.
My invitee can't find the email. Check their spam folder first. If still missing, click Resend, a fresh email goes out. If it still doesn't arrive, the email server on their end may be filtering Boardssey; try a different address.
Can I see when someone last signed in? Not in the members list today. We're tracking activity audit on the roadmap.
Someone left the team, do I lose their work? No. Everything they created stays in the team workspace forever. Removing someone only revokes their access; it doesn't delete their contributions.