How Boardssey is structured
You, your teams, the games inside them, and who can see what. Plus how to switch between teams.
Last reviewed October 11, 2026
This page explains how Boardssey is organized: the difference between you and your team, where games and projects live, how to move between teams, and who gets to see what. Reading it once makes the rest of the app feel a lot clearer.
What this page helps you do
- Tell your personal account apart from a team workspace.
- Switch between teams and create a new one.
- Know where games, projects, playtests and pitches live.
- Understand the three roles and the Primary Owner badge before you invite anyone.
You'll start from the team switcher at the top of the sidebar.
You and your team
Boardssey has two kinds of account, and you use both at once.
Helpful details
- Key areas: your personal account is you: email, name, picture, password, language and notification settings. A team workspace is where the work lives: every game, project, playtest, sell sheet, contact and pitch belongs to a team. A team has a name, a plan and members.
- What you can do: one personal account can belong to many teams. Boardssey creates your first team during sign-up, even if you work alone.
- Good to know: the person who created the team carries the Primary Owner badge. There is exactly one per team, and it can be handed to someone else later.
Switch between teams
The team switcher sits at the top of the sidebar, under the logo.
- Click the team name at the top of the sidebar.
- Under My Teams, click the team you want. Use the search box if you belong to many.
- To start a new one, click Create a Team.
Helpful details
- Key areas: the teams page at
/home/teamslists all your teams as cards, with the one you opened last marked Last opened. It also has Add a new team and Sign out. If you belong to no team at all, this page is where you can delete your account. - What you can do: each team has its own games, members and plan, so the sidebar can look different from one team to the next.
- Good to know: a brand-new team has no plan. Every page of it sends you to Billing until you pick a plan and start its 14-day trial.
What lives where
Inside a team workspace you find the following.
Helpful details
- Key areas: Games are your designs, each with its brief, media, rules, components, versions, outreach, sell sheets and permissions. Projects are boards of tasks, linked to a game or standalone (a convention plan, a Kickstarter). Playtests are sessions with feedback. Catalog, Sell Sheets and Contacts are your publisher-facing work. Whiteboard is one shared board per team, with pages.
- What you can do: move a game to another team with Copy Game to Another Team in the game's actions menu. You choose what comes along: All Media, Version History, Outreach, Sellsheets, Projects, Playtests, News feeds. Whiteboard pages are not copied.
- Good to know: none of this lives on your personal account. If you leave a team, its games stay with the team.
Roles inside a team
Every member has one of three roles. The Primary Owner badge sits on top of the Admin role.
| Role | What they can do |
|---|---|
| Admin | Manage members, roles, team settings and billing; see and edit every game. The team creator is an Admin with the Primary Owner badge. |
| Member | Edit every game, playtest, project and contact in the team. Cannot manage members or team settings. |
| Collaborator | Edit only the games an Admin or Member has shared with them, plus those games' playtests and projects. Cannot see Contacts. |
Helpful details
- Key areas: roles are set in Settings > Team Roles (visible to Admins and the Primary Owner). Per-game sharing is on the game's Permissions tab.
- What you can do: use Collaborator for an artist, editor or freelance developer who should see one game, not the whole studio. Sharing a game is all or nothing: a Collaborator with access can view and edit it.
- Good to know: only the Primary Owner sees the Billing tab in Settings and can delete the team or transfer ownership. See Roles explained.
Who can see what
Two layers decide what you see.
Helpful details
- Key areas: your role sets the floor. Admins and Members see everything in the team. Collaborators see only what is shared with them. Per-game permissions add specific games for a Collaborator.
- What you can do: share a game from its Permissions tab: tick the Collaborator and click Save Permissions. The game's playtests, projects and whiteboard page open up with it.
- Good to know: plans belong to the team. If you are in two teams on different plans, you see different features in each.
A few examples
- Solo designer. You sign up and get a one-person team. Bring in an artist as a Collaborator and share just the game they work on.
- Three-person studio. One person creates the team and invites the other two as Members. Everyone edits everything; the Primary Owner handles billing.
- Freelance artist. You have one account and are invited to several studios' teams. You switch between them from the team switcher; in one you are a Collaborator, in another a Member.
- Playtester. No account needed. The designer shares a feedback-form link and you fill it in from your browser.
Tips & common questions
Do I have to create a team? No, Boardssey creates one during sign-up. Rename it from Settings > Team Account; the Primary Owner can delete it from the Danger Zone on the same tab.
Can I move a game between teams? Yes, with Copy Game to Another Team in the game's actions menu. It makes a copy in the other team; the original stays until you delete it. Both teams count the game toward their plan limit.
Can I have a team with just me? Yes. Most solo designers do. Inviting others is optional, and every plan includes unlimited users.
How do I leave a team? Admins find Leave Team in Settings > Team Account > Danger Zone. Members and Collaborators do not see that tab; ask an Admin to remove you from Team Roles.
Can one email belong to several teams? Yes. Switch between them from the team switcher or the teams page.