Every member of a Boardssey team workspace has one of four roles: Owner, Admin, Member, or Collaborator. This page explains what each one can do, and when to pick which.
If you're trying to make a strategic decision (do I add this artist as Member or Collaborator?) see also Set yourself up for success: collaborator permissions.
What this page helps you do
Tell the four roles apart.
Pick the right role when inviting someone.
Change someone's role if their needs change.
The four roles
Role | Can do |
Owner | Everything, including billing and team deletion. There's exactly one Owner per team. |
Admin | Manage members, change team settings, see and edit all games. Cannot change billing. |
Member | Full access to all games, projects, tasks, playtests, and pitch tools in the team. |
Collaborator | Limited access. By default, only sees the specific games you've granted them access to, not your whole portfolio. |
Owner
The Owner is the person whose subscription and billing the team workspace runs on. There's always exactly one Owner per team. The Owner can do anything an Admin can do, plus:
Manage billing (change plan, update payment, view invoices).
Transfer ownership to another member.
Delete the team workspace permanently.
Most one-person teams have you as the Owner of your own workspace. Studios usually make the founder or studio lead the Owner.
Admin
Admins are operational deputies. They can do most things in the workspace except billing. Use Admin for:
Co-founders or partners who manage the team alongside you.
A studio manager handling members and team settings while you focus on designing.
Anyone you trust with the full operational picture but who shouldn't touch billing.
You can have multiple Admins. There's no limit.
Member
Members are your regular team workforce. They can:
See and edit all games, projects, tasks, playtests, sell sheets, contacts, and pitches in the team.
Create new games, projects, playtests, etc.
Run playtests and review feedback.
Add and edit components, media, rules, notes, anything inside a game.
Members cannot:
Change team settings or billing.
Add or remove other members.
Delete the team.
Use Member for: co-designers, in-house artists, in-house writers, project managers, and anyone else you want to give full visibility into your work.
Collaborator
Collaborators are limited-access members. By default, a Collaborator sees only the games you've explicitly granted them access to, not the rest of your portfolio. This is the role to use when bringing in:
An external freelance artist working on one game.
A consultant reviewing one specific design.
A trusted external playtester organizer.
A publisher rep you want to give a private preview to.
For each game, you decide whether a Collaborator can view, edit, or do nothing. See Sharing access on a game for the per-game permission settings, and Set yourself up for success: collaborator permissions for strategic guidance on when to use Collaborator vs Member.
How to change someone's role
Open team settings (
/home/settings#general) and go to Members.Find the person in the list.
Click their current role and pick a new one.
Confirm.
The change applies immediately. The person doesn't get a notification by default, let them know directly if it matters.
You need to be an Owner or Admin to change someone's role. An Admin can't promote someone to Owner; only the current Owner can transfer ownership (see Transferring ownership).
What happens if you remove someone
When you remove a person from your team:
They lose access to everything in the team workspace immediately.
Anything they created (games, tasks, comments, playtest notes) stays; Boardssey just shows it under their former display name.
Tasks they were assigned to are reassigned to nobody, you'll see those as unassigned. Reassign them as needed.
If they were a Collaborator with per-game access, those grants are revoked.
See Inviting and managing team members for the removal flow.
Tips & common questions
Can a Collaborator be promoted to Member? Yes, change their role in Members. They'll immediately see your full portfolio.
Can someone be in multiple roles? No. Each person has exactly one role per team. They can have different roles in different teams (Member of one, Collaborator of another).
What if I want fine-grained permissions like "can view but not edit"? Per-team roles are the four above. Per-game permissions add another layer for Collaborators, you can grant view-only or edit access to a specific game. See Sharing access on a game.
Do roles affect billing? Indirectly. Every plan includes unlimited seats, so adding more Members or Collaborators doesn't cost extra. But only the Owner can change the billing plan itself.
My Admin can't change billing, how do I let them? Transfer ownership to them (see Transferring ownership). Owner is the only role that controls billing.
I want a "billing only" role. Not supported today. Workarounds: keep ownership for billing, or transfer ownership to a finance teammate and have them give you Admin.