Your project board uses columns to show the stages of your work—from ideas to done. You can reorder them, rename them, change their color, add new ones, and remove columns you don’t need. This article walks you through managing columns so your board matches how your team works.
What this page helps you do
See your project board and understand how columns organize your tasks.
Reorder columns by dragging them so the order matches your process.
Edit a column—rename it, change its color, or delete it—using the column menu.
Add new columns so your board has the stages you need (e.g. In progress, Review).
Keep the required columns—every project needs at least TO DO and DONE.
All of this lives inside a project. Go to your team’s Projects, open a project, then open the board (e.g. the one that says “Organize and prioritize…” or “Create the steps in your kanban…”). The board view is where you manage columns.
Viewing your project board
The project kanban board
The board shows your project as a set of columns, each with a name and optional color. Tasks appear as cards inside columns. You can move cards between columns and adjust the columns themselves from this view.
Helpful details
Key areas on the screen: Each column has a header (name and often a color). Cards sit inside columns. There is usually an Add Column or similar control to add more columns.
What you can do here: View and move tasks, drag columns to reorder them, and use the column menu (often on the column header) to edit or delete a column.
Good to know: The board reflects the project you opened. Your permissions determine whether you can add, edit, or delete columns.
Reordering columns
Drag columns to change their order
You can drag a column by its header to a new position. The new order is saved automatically so your board always shows your workflow left to right.
Helpful details
Key areas on the screen: Column headers are the drag handles. Drop the column between two others where you want it.
What you can do here: Drag any column left or right to match the order of your process (e.g. TO DO → In progress → Review → DONE).
Good to know: Reordering doesn’t change the tasks inside the columns—only the order of the columns.
Editing a column
Open the column menu (Edit column)
Use the menu on the column (often via a ⋮ or “Edit column” option on the column header) to change the column’s name, color, or to delete it. The menu lists Change color, # (color picker), and Delete column.
Helpful details
Key areas on the screen: The column menu shows Change color, #, and Delete column. Choosing Change color or # opens color options; Delete column removes the column.
What you can do here: Rename the column (if there’s an edit option), change its color for quick recognition, or delete the column if you no longer need it.
Good to know: You must keep at least two columns—TO DO and DONE. You can’t delete the last two columns.
Change a column’s color
Click Change color in the column menu to pick a color for that column. Colors help you scan the board quickly and tell columns apart.
Helpful details
Key areas on the screen: Change color is one of the options in the column menu. Selecting it opens the color choices.
What you can do here: Choose a color for the column. The column header (and sometimes the column area) updates to that color.
Good to know: Color is optional. You can change it anytime from the same menu.
Use the color picker (#)
Click # in the column menu to open the color picker. Use it to choose a specific color (e.g. by hex code) for the column.
Helpful details
Key areas on the screen: # appears in the column menu, often with or near Change color. It opens the color picker.
What you can do here: Select a color from the picker (or enter a hex value if supported). The column updates to that color.
Good to know: Change color and # both control the column color; one may show presets, the other a full picker.
Shaping your board to match your process
Create the steps in your kanban that align with your process
Your board is meant to reflect your workflow. Add, rename, reorder, and remove columns so the stages on the board match how you actually work—e.g. Backlog, TO DO, In progress, Review, DONE.
Helpful details
Key areas on the screen: The board title or description may say something like “Create the steps in your kanban that align with your process.” The columns are those steps.
What you can do here: Use Add Column to add stages, drag to reorder, and use the column menu to rename or delete. Aim for a clear left-to-right flow.
Good to know: There’s no single “right” set of columns—use whatever stages make sense for your team and project.
Adding a new column
Add Column
Click Add Column (or Column) on the board to create a new column. It usually appears at the end of the board or in a clear “add” area.
Helpful details
Key areas on the screen: Add Column (or similar wording) is the control that adds a new column. It’s often on the right side of the board or in the header.
What you can do here: Click it to add a new column. The new column starts as “Unnamed Column” (or similar) so you can give it a proper name.
Good to know: You can add as many columns as you need. After adding, drag it to reorder and use the column menu to rename and set a color.
New columns start as Unnamed Column
A newly added column appears with a default name like Unnamed Column. You can rename it right away so the board stays clear.
Helpful details
Key areas on the screen: The new column’s header shows Unnamed Column (or similar) until you change it.
What you can do here: Open the column menu and use the edit or rename option to give it a proper name (e.g. “In progress”, “Review”).
Good to know: Renaming is optional but recommended so everyone understands what the column represents.
Renaming a column
You can change a column’s name at any time from the column menu or by editing the header. Use a short, clear name so the stage is obvious to everyone.
Helpful details
Key areas on the screen: The column name appears in the header. An edit or rename option in the column menu (or on the header) lets you change it.
What you can do here: Type a new name and save. The updated name appears on the board immediately.
Good to know: Clear names (e.g. “In progress”, “Ready for review”) make it easier for the team to move tasks to the right place.
Delete a column
Click Delete column in the column menu to remove that column from the board. Use this when a stage is no longer part of your process.
Helpful details
Key areas on the screen: Delete column is listed in the column menu, often near the bottom.
What you can do here: Remove the column. Tasks that were in that column may need to be moved first, or the app may move them; behavior may vary. [Needs confirmation]
Good to know: Every project must keep at least two columns—TO DO and DONE. You cannot delete a column if it would leave fewer than two.
Required columns: TO DO and DONE
Every project needs at least two columns—TO DO and DONE
Each project board must have at least two columns: TO DO and DONE. You can add more columns in between (e.g. In progress, Review), but you can’t remove or rename columns in a way that leaves you without both TO DO and DONE.
Helpful details
Key areas on the screen: The board always shows at least TO DO and DONE. Other columns sit between them based on your process.
What you can do here: Use TO DO for work that hasn’t started and DONE for completed work. Add and name other columns as needed.
Good to know: If you try to delete a column and the board would no longer have both TO DO and DONE, the app will prevent it. You’ll need to keep or recreate those two columns.
Tips & common questions
Can I have more than two columns?
Yes. TO DO and DONE are required; you can add as many columns in between as you need (e.g. In progress, Review, Blocked).
Why don’t I see Edit column or Add Column?
Your role in the project may not include permission to change the board. If you need to manage columns, ask a project admin to adjust your access.
Do column order and names sync for the whole team?
Yes. Changes to columns (order, names, colors, add/delete) are saved for the project, so everyone sees the same board.
What happens to tasks when I delete a column?
[Needs confirmation] The app may ask you to move tasks first, or it may move them to another column automatically. Check the delete confirmation message in the product for the current behavior.