Every project board starts with a default set of columns (Backlog, In progress, In review, Done, or whichever template you picked). Over time you'll want to tweak these so they match the way your work actually flows.
This page covers renaming, reordering, adding, and removing columns.
What this page helps you do
Rename columns to match your team's vocabulary.
Add or remove columns as your workflow evolves.
Reorder columns left-to-right.
Set column-level rules (e.g. work-in-progress limits).
Open board settings
Open the project from the Projects hub, then click the Board settings button (gear icon, usually top right of the board).
You'll see the list of columns with handles for reordering and a button to add a new column.
Rename a column
In board settings, click a column's name and type a new one. Save.
Tasks already in that column don't move; they keep their position with the new label.
A few naming patterns worth considering:
Action-oriented (To do, Doing, Done), clear and short.
Stage-oriented (Concept, Designing, Playtesting, Final), matches game development phases.
Mixed (Inbox, This week, Blocked, Shipped), practical for solo work.
Reorder columns
Drag column headers (or use the up/down handles in board settings) to reorder. The board updates immediately.
Most boards read left to right, with earlier states on the left and later states on the right. Tasks tend to flow rightward as they progress.
Add a column
Click Add column. Name it, optionally set a colour or icon, and save. New columns appear at the right end by default; drag to reposition.
Common columns people add later:
Blocked: for tasks waiting on someone else.
In QA / In review: for tasks awaiting feedback.
Idea / Maybe: for tasks that aren't committed yet.
Archived: for completed tasks you want off the board but not deleted.
Remove a column
In board settings, click the ⋯ next to a column and pick Delete.
If the column has tasks in it, Boardssey will ask where to move them, pick another column or pick Cancel if you'd rather sort tasks out first. Deleting a column is permanent for the column itself; the tasks survive.
Set work-in-progress limits (WIP)
Each column can have a soft WIP limit, a maximum number of tasks you want sitting in that column at once. When the limit is exceeded, the column header turns yellow or red as a visual cue.
Set the limit in board settings on a per-column basis. Common uses:
In progress: 3: keeps you focused on a few things at a time.
In review: 5: flags when reviews are piling up and need attention.
WIP limits are advisory, not enforced. You can still move tasks into a full column; the colour just nudges you to think about it.
Tips & common questions
Does changing column names affect All Tasks or Calendar? Yes. The All Tasks view and Calendar reflect whatever column the task is currently in. Renaming a column updates the label in those views too.
Can I have different column setups per project? Yes, each project's board is independent.
Can I share a column setup as a template? Not today. We're tracking project templates as a feature on the roadmap.
A teammate moved a column and now I can't find tasks. Open the board and look at the column headers across the top. The tasks are still there; the column just changed position. Ask the teammate to share their thinking on the new layout.
Can I have more than one row of columns? Project boards are single-row Kanban today. Swimlanes are on the roadmap.